November 21, 2017, 9:47 am

Events A+ A-

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While Events is a broad term, we have mentioned in this section, few Q & A that may help you arrive at a right platform to decide about the right contents for you Event.

What is Event Management in India?
Event Management India is the act of managing something that happens at a given place and time.

Is it more expensive to use an event management company in India?
No, it is not always more expensive. In fact, most of the time it would be more cost-effective to use an event management company.

Event Management companies have the expertise of organising and managing events in India and can save you money. Of course, some and in particular well-known public relations companies in India, can be expensive, but this is not always the case.

Why can event management companies offer services cheaper than what I can get those services for?

Firstly
Event management companies in India use the services of entertainers, hotels, artisans, etc. often and therefore obtain agency or discounted rates for services rendered. In simple economics, event management companies buy services in bulk, which would always be cheaper.

Secondly
Event management companies in India know where to find those services which you require. If you have to go look for these services, you would incur costs, which is often not incorporated in the cost estimates. Remember you may incur hidden costs, in the form of time, labour, transportation, telecommunications, etc.

Why is decor and entertainment so important to make my event a success?
Dining in fancy hotels and restaurants no longer has the enchantment it had some years ago. Many of your potential guests frequently dine at such places.Good food would only get you compliments for your choice of venue, but it is the entertainment and decor which will win you accolades for an excellent function. Decor and entertainment distinguish your function from others and it would definitely be the most-remembered aspect of your function.

What percentage should I spend on décor and entertainment?
In an ideal situation, your budget should cater for equal amounts for food and beverage and for decor and entertainment. The more elaborate however your spending on decor and entertainment, the more impact your function will have (but please do not under-cater).

Unfortunately, this ideal solution is seldom achievable, as most venues charge steep prices for food and beverage. Therefore it would also be workable if you allocate a minimum of thirty per cent (30%) for decor and entertainment.

Listed above are the few questions. From our past experience we have designed many such

Venue and Site selection:
We have an exhaustive list of sites available with us. However to arrive at the satisfactory decision about choosing a location for any event in India, we prefer to do little research before anything else.

To illustrate few questions that we would like to know from you in case of some entertainment event India, we would like to know from you:

• What type of ambiance do you want to create?
• What is the purpose, formality, theme and the image you wish to convey?
• Will it be indoor or outdoor?
• If outdoors, is there an indoor room available if it should rain?
• Who are the guests and how many do you anticipate?
• Is it clean?
• What type of food and beverage will you serve?
• Will music be provided for dancing?
• Will there be other entertainment?
• What is the traffic flow to the bar, for the food, etc.?
• Is the location easy to get to and from?
• Are there any special transportation issues?
• What are the parking facilities?
• Is it close to public transportation? Does it need to be?
• Is it safe? Do you need security in the buildings and/or parking lot?

With these factors and a clear idea of your budget, it will keep us focused while finalizing for a site.

 

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